COVID 19 HIRE POLICY (In accordance with UK Government Guidance May 2021)
(In accordance with UK Government Guidance May 2021)
Sleepee Teepee Events agrees that, in line with Government guidance, business activities should only take place where we can establish social distancing, safe systems of work, and suitable protection measures for clients and staff, and good disinfecting procedures for equipment.
All payments must be made electronically to comply with the non-contact guidance that is currently advised.
Teepee hire is only to be used in one room within the household and should not be moved between rooms after installation.
Use of the hire equipment must be limited to the householder and five other people, or two households (each household can include a support bubble, if eligible). Where customers are found in breach of this, Sleepee Teepee Events reserve the right to immediately arrange collection of the equipment.
New guidance on meeting friends and family now emphasises personal responsibility rather than government rule. Instead of instructing you to stay 2m from anyone you don't live with, you are encouraged to exercise caution and consider the guidelines on risks associated with Covid-19 and actions you take to keep you and your loved ones safe.
Further guidance can be found by following the links.
https://www.gov.uk/guidance/covid-19-coronavirus-restrictions-what-you-can-and-cannot-do
https://www.gov.uk/guidance/meeting-friends-and-family-covid-19
Cross-contamination between households will be eliminated by introducing a rest period of 72 hours between hire and additional cleaning before and after use.
Adequate PPE, namely gloves and a mask, will be worn on delivery and collection by staff from Sleepee Teepee Events.
Equipment will be thoroughly cleaned/disinfected before it can be rehired. (Please refer to our Method statement for additional notes on cleaning).
Soft furnishings that cannot be washed at 60 degrees will not be included in the packages.
Bedsheets, duvets, duvet covers, blankets and mattress protectors provided for the sleepover, will be washed and placed in a fastened bag 72 hours before delivery.
Customers must supply their own pillows and pillowcases. Cushions supplied by Sleepee Teepee Events are not to be used as a substitute for a pillow by the customer.
Bedsheets, duvets, duvet covers, blankets and mattress protectors must be stripped by the client and placed in a fastened bin bag ready for collection.
The client must notify Sleepee Teepee Events, in advance of delivery, if any members of the household have tested positive for Covid 19 or are presenting with symptoms in the run-up to hire or during the hire.
Sleepee Teepee Events will also notify the client if at any point any members of our household become unwell with any symptoms of COVID-19 and reserve the right to cancel the hire if this situation arises. This policy is in addition to the standard risk assessment and terms of hire which must be agreed to before the hire.
Method Statement for Teepees (In accordance with UK Government Guidance June 2020)
All party planners at Sleepee Teepee Events have undertaken an accredited Infection Control and Prevention course before following this Method Statement.
COSHH Assessment Not applicable – no hazardous substances will be used during the setup or dismantling of the equipment.
All party planners at Sleepee Teepee Events will be aware of Risk Assessments.
Distribution of Information
Method Statement will be sent to the Customer
Method Statement:
Access
Necessary arrangements should be made by the customer to ensure that there is a clear path to the site of installation. There should be no one working / walking in the immediate vicinity of the designated area.
The client shall ensure that there is adequate parking space directly outside of the delivery area. Where this is not possible, the hirer should contact Sleepee Teepee Events to advise before installation.
It is the homeowner’s responsibility to inform neighbours where access to the property is shared.
Delivery / Unloading / Distribution
Equipment will be delivered in contained packaging to protect it against damage and contamination.
All items will be off-loaded by hand and temporarily situated in the immediate vicinity of the work area, taking care to avoid any damage to the products and surrounding area.
It is the client’s responsibility to book the equipment to allow for the 72-hour rest period before use.
Installation
The area designated for the installation should be clear from any debris and or furniture
Each mattress will be placed on the ground with at least 1metre clearance at the exit areas.
The bed sheets, duvet, duvet covers, blankets and mattress protectors will be taken from the sealed packaging and placed onto the mattresses (please refer to our DIY instructions).
A-Frames (tents) will be placed securely over the mattresses (please refer to our DIY instructions).
Lights, bunting, trays and rugs will be arranged between the tents making sure that there is at least a 1metre clearance at the exit areas (please refer to our DIY instructions).
Collection
The client will ensure that all bed sheets, duvets, duvet covers, blankets and mattress protectors are removed and placed in the bin liners provided. The contents of the bin liners must be sprayed with antibacterial spray and then sealed, before collection.
Equipment must be placed in the bags provided. The contents of the bags must be sprayed with antibacterial spray and then sealed, before collection.
Necessary arrangements should be made by the client to ensure that there is a clear path to the site of collection. There should be no one working / walking in the immediate vicinity of the designated area.
Cleaning of equipment between hires
Sleepee Teepee Events will ensure that bedsheets, mattress protectors, duvets, duvet covers, blankets, mattress protectors, cushion covers and rugs are washed at 60 degrees, with an additional antibacterial laundry cleanser added to the wash.
Soft furnishings that can’t be washed will receive a sanitising steam wash, followed by antibacterial spray.
Tent covers will be washed at 40 degrees with an additional antibacterial laundry cleanser.
All accessories will be cleaned with an antibacterial spray/wipes.
Housekeeping / Waste Disposal
Any bin liners used for bedding will be first placed in a separate, uncontaminated bag, sealed and then disposed of (duty of care to the Refuse Collection Team)